Incoming information
Capture and classify enquiries and documents and check completeness.
Data and workflows around ERP and inventory management
Local AI agents for retail, inventory and ERP processes.
PaulinAI connects documents, email, portals and ERP-related data into accountable workflows without replacing established systems unnecessarily.
For SMEs & industry
ERP data becomes more valuable when unstructured information is added cleanly.
Many tasks begin in email, PDFs or portals and end in ERP. PaulinAI checks, structures and transfers information under control while process owners approve exceptions and externally visible steps.
Data matching
Compare extracted values with approved master and transaction data.
Order processes
Connect preparatory steps from enquiry and quotation to order.
Portals
Include supplier and customer portals even without a suitable API.
Deviations
Flag unclear or conflicting data and escalate it specifically.
Approvals
Bookings, commitments and changes remain with responsible roles.
Introduce with control
From a defined process to productive local AI.
- 01
Choose a media break
Prioritise a frequent transition between email, document, portal and ERP.
- 02
Define data rules
Required fields, comparisons, permissions and exceptions are specified.
- 03
Run a safe trial
Real cases are reviewed first without final posting or external impact.
- 04
Activate under control
Proven steps are approved and monitored measurably.
Practical use cases
What companies can improve in concrete terms.
Enquiry and quotation
Collect and check customer information and documents and prepare them for processing.
Order and portal
Transfer information between documents, portals and ERP-related processes under control.
Invoice and document review
Extract data, flag deviations and submit it to the responsible approver.
Related solutions
Continue with the topics that fit your project.
Frequently asked questions
Clear answers.
Does PaulinAI replace the ERP?+
No. PaulinAI adds knowledge, AI-supported classification and controlled process steps to existing ERP and inventory systems.
Is write access to ERP required?+
Not always. Many use cases start with read-only access and prepared approvals. Write actions are added only when professionally and technically secured.
Can portals without APIs be integrated?+
Yes. Controlled browser automation can operate selected portals when no stable interface exists.
Measurably reduce an ERP-related media break.
We assess data sources, required fields, exceptions and a secure test run.